Professional Development Funding

Submit a ProD funding application or look up your previous submissions. Admin and My Applications use an email confirmation code to sign in.

About this app (v1)

Staff can submit a Professional Development funding application from New Application.
Applications are stored securely in Cloudflare D1 and reviewed by SET-BC Owners/Admins.
Admin and My Applications use an email confirmation code to sign in.
Submission, approval, and completion updates include emailed PDF copies where applicable.

New Application

All amounts in CAD. Required fields marked with *

ProD ID —

Status —

Amount —

Receipts —

Go to receipts

There is a problem

Draft restored ·

Request

Type of Request * Need a Top-Up on a Partial approval? Open My Applications and use the Top-up button on the Partial row. Fund Type *

Applicant

Name * Email *

I am an SD39 (VSB) employee Employee Number *

Address *

Street Address Address Line 2

City Province

Postal Code (e.g. V6P 6G2) Country

Event / Learning Activity

Event Title * Location Start Date End Date

Learning Rationale Justification attachment Optional PDF or image — auto-optimized if over ~450 KB (D1 limit ~1.5 MB)

Receipts / Proof

Receipt attachments Optional — one or more PDF/images; auto-optimized if over ~450 KB

Top-Up Details

Parent ProD ID * Top-Up Amount (CAD)

Top-Up Description

Cost Lines *

Add each expense (registration, travel, accommodation, etc.).

Amount Requested $0.00

Declaration I confirm the information is accurate and I am requesting ProD funding as described. *

View full application

Locked fields from the approved application (read-only).

Saves form fields on this device (not attachments).

Top-Up Application

Request additional funding on an already Partial-approved Regular ProD. Prefer the Top-up button on My Applications (or Admin) so the parent is prefilled.

There is a problem

Draft restored ·

This form opens from the Top-up button on a Partial row in My Applications (or Admin).

Original Partial application

Residual (requested − partial approved) —

Top-Up Request

Top-up amount (CAD) * Defaults to residual; cannot exceed residual.

Top-up Reason * I confirm this Top-Up request is accurate. *

Saves form fields on this device (not attachments).

✓

Application Submitted

Your ProD application has been recorded.

ProD ID —

Your return link

Use this link to edit your application or upload receipts later. Keep it private — anyone with the link can edit.

Copied to clipboard

Open edit form

Save your ProD ID. You can also look up the application under My Applications (read-only).

My Applications

Confirmation code

Admin — ProD Approvals

Review Submitted requisitions. Signatures are required for Approve and Partial decisions (including Top-Up variants); raw signature images are embedded into the approval PDF and never saved.

Admin email

Confirmation code

Owner/Admin OTP login. Owner (accounting@setbc.org) manages Settings; Admins (e.g. esuen@setbc.org) can approve. Login uses an email confirmation code.

Status filter

0 selected

Settings

Owner only. Manage Owners/Admins, optional extra PDF recipients, and the Application/Reimbursement PDF template. PDF emails always go to the applicant plus every Owner and Admin.

Owners & Admins

Email Display name * Role

Home page Show “About this app” on home

Owner-only. The About panel is hidden by default; enable it when you want visitors to see the app overview.

Optional extra PDF recipients

Comma-separated extras beyond Owners/Admins (and any PROD_AUTHORIZER_EMAILS secret). Leave blank if everyone who needs the PDF is already an Owner or Admin.

Emails

Top-Up availability

Top-Up buttons and new Top-Up submissions are available only during the selected months in America/Vancouver. Default: May and June.

January February March April May June July August September October November December

PDF template

Owner-only. Edits labels and default COA on the Application/Reimbursement PDF (ProD-59 layout). New submit / decide / receipts PDFs pick these up. Admin approval signatures are baked into the stored decision PDF (not kept as a separate image).

Header / titles

Program name Form title Subtitle Invoice # prefix

Page 1 — sections

Applicant section Cost table: Item Cost table: Cost Cost table: Notes Costs label Total Cost prefix Narrative question (§2) Narrative hint Applicant's Signature label Applicant signed note

Page 2 — Accounting (§3)

Section title COA label Fund box label Org box label Program box label Default COA Fund Default COA Org Default COA Program

Default COA values prefill blank boxes when an application has no coa_* values.

Page 2 — Approval (§4)

Section title Approved by label Signature label Pending note Signed note (legacy apps without baked signature) Optional footer notes

Application

Decision

Decision * Amount approved (CAD) *

Approver

—

Stored in Owner Settings and used on the approval PDF.

Approval date

Admin notes

Signature (optional) *

Draw or upload a signature image. It is merged into the approval PDF and kept for later resend, download, and receipts-complete. The raw image is not stored separately.

PNG or JPG Signature preview